The Minutes: For The Year 2005/2006

Meeting 1: 7-June-2005 : hide/show

Attendance	Present: Hare Raiser: Ice Dancer Hash Cash: Tinkerbell Religious Advisor: Saddle Sniffer Scribe: Jack Off Tour Master: Camel Vice Master: Kiwi Sausage Hash Master: Smallbone Absent with Apologies: Hash Stash: Cabbage Scribe: STFU Web Master: Hugh Watt One List: Caligula
The meeting was called to order at 19:15 by the Chairman, Hash Master Smallbone. As the necessary Committee member quorum was present, the minutes of the previous Committee Meeting were put forward. After review, the minutes were summarily rejected as complete rubbish and the Committee directed that the previous meetings scribe, Pugak, provide something more suitable. The published meeting agenda was put forward by the Chairman. There being no objections or additions, the agenda was accepted as written.
1. Hash Cash	The Committee reviewed the financial position of the Hash as outlined by Hash Cash, Tinks, since the Committee was installed in May. The Committee noted the continued sound management of hash funds by Hash Cash and agreed that sufficient funds were on-hand to conduct on-going Hash operations. The Committee endorsed, as a prudent means to expand hash funds, to investigate investing in a foreign girlie bar. A fact-finding Committee tour to be organized in due course.
2. Hash Stash	Ice Dancer and the Committee members reviewed the philosophy and current position of hash stash. The Committee agreed that stash would be primarily a self-funding operation. Existing stash consisting of some 20 1600th run shirts, hats, beer condoms and several bags, being held by Ice, would be transferred to Cabbage or brought to runs for sale. The Committee agreed for consideration of a standard shirt with Southside Logo that could be used in the future for later imprinting as needs require. The Committee agreed to investigate further the acquisition of winter trousers and a winter fleece if enough interest for acquiring them could be obtained from the members. The Committee noted that correct sizing of substantial concern. The Committee noted that a Hash Towel might be a good idea for the AGM. Further discussion with Hash Stash would be required before proceeding further. The Committee agreed to table, for now, the acquisition of additional Hash badges/patches. The Committee reviewed an idea, brought forward by one of the Committee members, of a Southside Blazer. The Committee agreed to table, for now, this idea. The Committee noted with thanks, the researching of a fashionable Southside Kilt, by Tour Master Camel.
3. Hairline	Hair Raiser, Ice Dancer, reviewed the current hare line status and run ideas with members of the Committee. The Committee noted that the run list is satisfactory thru August 18, 2005 and endorsed the concepts of a tram, Scottish theme and other regular annual runs such as Smokeless Cole Treasure Hunt and Saint Patrick’s Day. The Committee directed that annual run events would need to be self-funding by the hares conducting the runs. The Committee actioned Ice Dancer to investigate costs associated with a Tram Run and report back to the Committee in due course. The Committee discussed the issue of irregular members setting runs and, after discussion, agreed to promote the use of regular member co-hares in order to encourage additional participation. The Committee actioned Ice Dancer to review the hareline and membership list for key run and milestone dates to be provided to the Committee for review at the next Committee meeting.
4. Notes	The Committee, noted with thanks, the Xcellent job being done on the notes. The Committee further noted that with the exception of a few whinging and socially unacceptable bastards, the membership has fully enjoyed the notes and been entertained by the scribes thus far.
5. Tours	Tour Master Camel reviewed a wide-range of potential options for major and minor tours in the coming year. These tours included, but are not limited to, a Pigfuckers Golf outing, Shanghai, Burma, Guangzhou, Zhuhai, Macau, and mountain hotel. There may also be On home events or overnights as time permits. The Committee noted Camel’s presentation and actioned him to research the aforementioned options and report back to the Committee with a recommended tour calendar that could be added to the annual calendar.
6. Santa Hash	The Committee reviewed the request from one of the lesser hashes to co-support or take over this year’s Santa Hash. After discussion, the Committee decided only to provide logistical support on the day of the run, as the Southside normally does, but not to undertake a senior leadership position at this particular time.
7. Gentlemen's Evenings	The Committee discussed the topic of Gentlemen’s Evenings and agreed that one or two per year should be held. The Committee noted that Cabbage, Moose, and Jack Off had all expressed interest in organizing an evening. Jack Off was actioned, by the Committee, to discuss these matters with Cabbage and Moose. Tinks further noted that the Hash has a number of goblets still available for such events. The Chairman, Hash Master Smallbone, suggested that the Meridian in Cyberport might be a suitable location and should be researched.
8. Other Business	The Chairman, Hash Master Smallbone, advised the Committee members that You What was interested in holding a family day run at the end of June/start of July. The Chairman further advised that Cabbage would probably be holding a barbeque at the end of July. The Committee expressed a special thanks to hosts Jack Off and Smallbone for the fine display of gracious American hospitality to the Committee. The Committee further noted with thanks, that no hash funds were expended in providing food and refreshment to the Committee members. The Committee accepted and thanked Ice Dancer for his gracious offer to provide a case of wine for the next Committee meeting.
There being no further business, the meeting was adjourned by the Chairman, Hash Master Smallbone at 20:35. Respectfully submitted, Jack Off

Meeting 2: 1-November-2005 : hide/show

Attendance	Present: Hash Cash: Tinkerbell Scribe: Jack Off Vice Master: Kiwi Sausage Hash Master: Smallbone Web Master: Hugh Watt Hash Stash: Cabbage Scribe: STFU Absent with Apologies: Hare Raiser: Ice Dancer Religious Advisor: Saddlesniffer Tour Master: Camel One List: Caligula
The meeting was called to order at 19:05 by the Chairman, Hash Master Smallbone. As the necessary Committee member quorum was present, the minutes of the previous Committee Meeting were put forward by Webmaster Hugh What. The Chairman Hash Master Smallbone thanked Hugh Watt for his thoughtfulness. After review, the minutes were unanimously accepted as written, with a special note of thanks to the scribes for a job well done. The meeting agenda was put forward by the Chairman Hash Master Smallbone. There being no objections or additions, a motion was put forward to accept the agenda as written by Kiwi, seconded by Hugh Watt. Motion unanimously agreed. Before proceeding to meeting matters the Committee thanked the scribes for continuing to provide outstanding notes to the gentlemen.
1. Previous action items	The Committee again noted that amended minutes from Pugak remain outstanding and again directed the previous meeting scribe, Pugak, provide something more entertaining. Ice Dancer to investigate costs associated with a Tram Run and report back to the Committee. Open. Ice Dancer was to review the hare line and membership list for key run and milestone dates. Information is to be provided to the Committee for review at the next Committee meeting. Open. Ice Dancer was to provide a case of wine for the Committee meeting. Open.
2. Hash Cash	The Committee reviewed the submitted updated financial position of the Hash as outlined by Hash Cash, Tinks, since the previous June meeting. The Committee noted the continued sound management of hash funds by Hash Cash and noted that sufficient funds were on-hand to conduct on-going Hash operations. The Committee listened to a report from the secret sub-committee reviewing acquisition of a foreign girlie bar to expand hash funds. The secret sub-committee requested additional time to conduct more in-depth research and a request for more funding, to which the Committee agreed. Hash cash noted to the Committee that the scribes continue to do an excellent job with the notes.
3. Hairline	In the absence of Hair Raiser, Ice Dancer, Chairman Hash Master Smallbone noted that the current hairline provided on the web appeared satisfactory. Fortunately, the scribes continue to do an excellent job with the notes so all are well informed. The Committee unanimously endorsed a motion by Jack Off, and seconded by Kiwi, to have Ice schedule a run on Lamma in order to facilitate the gentlemen visiting Dangerman. The Committee noted that the Thanksgiving run would continue in the unfortunate absence of the Chairman Hash Master Smallbone and Tourmaster Camel. The Committee profusely thanked Jack Off for volunteering to assume leadership for the run, and for his continued outstanding work on the notes. Additional Thanksgiving run support will be solicited from other esteemed Southside Americans, notably Rearender or Pussywhipped. The Committee reviewed plans for the annual Smokeless Cole Treasure Hunt and moved to apportion between $500 to $1000 for subsidizing the event. Motion by Jack Off and seconded by STFU. Motion carried. Chairman Hash Master Smallbone will communicate this decision to Moose and Whippy in due course. The Committee further directed that Moose and Whippy advise the gentlemen of the event cost, including non-auto pay members charges, prior to the run. The Committee discussed and agreed – motion by Tinks, seconded by Kiwi, to hold a Christmas Family day run on Monday, December 26th which is Hong Kong’s recognized Christmas day. The Committee also discussed and agreed – motion by Hugh What, seconded by Kiwi, to hold a Family Day run on January 1 in Repulse Bay. This run will likely be a joint run with a lesser Sunday day mixed hash. Chairman Hash Master Smallbone will hare this run. The AGM event was discussed at length by the Committee. Although the official birthday of May 18th could be designated for the 1700th run, the Committee, after due deliberation, accepted the motion put forward by Kiwi, and seconded by Cabbage, to have the AGM/Birthday run on Saturday, May 20th. Unlike past years, only invited guests will be allowed to this run. On a related subject, the Committee accepted a motion by STFU, seconded by Tinks, to not allow Tour Master Camel to have anything to do with OnOn meal planning during the AGM run.
4. Hash Stash	The Committee again reviewed ideas for Hash Stash including, but not limited to inflatable dolls, table doilies, towels, fleece jackets, pajama’s, trousers, handkerchiefs, T-shirts, calendars, glasses, and socks. The Committee also discussed AGM stash including polo shirts, running vests, shorts, bandanas, cargo pants/shorts, running hats, underwear, ties, cumber bunds, special watches, socks, etc. The Committee unanimously accepted a motion by Cabbage, seconded by Kiwi, to not allow Smegma to create any hash T-shirt designs. Chairman Hash Master Smallbone noted that there are 5 Burma T-shirts still available in Shekou. These should be picked up by Saddle on his next home visit. Chairman Hash Master Smallbone will advise Tour Master Camel of this idea. The Committee congratulated themselves on the Axcellent response to the Hash Kilts. Additional orders will be solicited in time for the upcoming Rugby 7’s in early April. Again, this will be on a pay per order basis with no Hash money subsidizing purchases. Estimated price for a Kilt remains at $160 HKD, an outstanding value, as noted by Hash Cash Tinks.
5. Notes	The Committee, noted again with thanks, the Axcellent job being done on the notes. The Committee further noted that complaints from a few whinging and socially unacceptable bastards, like ET or Pussyfoot, be ignored.
6. Tours	Chairman, Hash Master Smallbone reported back to the Committee with updates for Tour Master Camel. Closed. Options still open for the remainder of this Committee year includes Zhuhai, Zhongshan, Shanghai, the Pigfuckers Golf tour, Guangzhou, Macau or Indonesia. Laos will likely be toured next year. The recently completed Myanmar tour was reported, as was anticipated, to have been a major success. The Committee thanked Tour Master Camel for his outstanding work in organizing this event. The Committee noted that a special and well written special edition of tour notes is under development by the scribes. Jack Off reported back to the Committee, that Gentlemen's Evening matters had been reviewed with Cabbage and Moose as requested by the Committee. Closed. The Committee noted the repeated denials of approval for STFU's planned marriage. Nonetheless, in a gentlemanly gesture, the Committee will facilitate a Bachelor party, combined with a Gentlemen's evening, on or about December 9th. The Committee tasked Jack Off to make suitable arrangements for the Gentlemen's portion of the evening and report back to the Committee in due course. On a similar note, the Committee also noted having denied Pugak permission to wed. But the matter will be reconsidered while on a TOUR weekend in January or February 2006 during which time Pugak's true desires will be reconciled. The Committee will review this idea again in the near term.
7. Santa Hash	The Committee reviewed a motion by Kiwi, seconded by STFU, to allocate $1000 for a donation to the Santa Hash. Motion carried. The Committee discussed and unanimously agreed to a motion put forward by Kiwi, and seconded by Jack Off, that the Southside Hash would help, but not take charge of the Santa Hash. The event will be noted in the continuing Axcellent notes published each week by the scribes.
8. Other Business	The Committee, once again, noted with thanks, the Axcellent job being done on the notes by the Scribes. Kiwi Sausage proposed the Axcellent idea of a joint Auzie and Martin Luther King Day run in late January 2006. Tinks commented that he had provided Hash Trailmaster Ice with a list of national days to aid in run planning. He further noted that nothing had been done with this information. Chairman Hash Master Smallbone informed the Committee that Spit or Swallow was interested in holding a weight challenge run at some point when he was fit enough to stand a chance of finishing ahead of someone. The Committee reviewed the state of awards and recommended culling certain unavailable ones from the list, particularly since so many new ones are potentially available from the recent tour. The Committee expressed a special thanks to host Jack Off for again displaying gracious American hospitality to the Committee, and at minimal cost.
Close	There being no further business, the meeting was adjourned by the Chairman, Hash Master Smallbone at 20:20. Respectfully submitted, Jack Off